01
Contractor / Project Access
For field teams placing orders and checking project reports.
- Project number and secure access code
- Inspection request and modification flow
- Report preview, download, and markup-ready review
Inspections Manager Suite
Every inspection, from request to invoice — in one place.
Scheduling, qualified-inspector matching, field reports, PDF review, and billing — with contractors, office, and finance kept cleanly separate.
✓ One platform for the whole job — no more stitching five tools together.
New order · Metro Builders · GC — needs scheduling
Inspection type
3 qualified inspectors · sorted by distance to job site
✓ Assigned — notified via inspector app + client portal
Client portal · Metro Builders
ProjectHudson Yards — Tower B
InspectionStructural Steel — Welding
Date neededTomorrow · 7:00 AM
✓ Order placed — sent to dispatch
📄
Concrete Field ReportCF-24-118 · delivered today
View📄
Welding Inspection ReportWI-24-092 · delivered
View📄
Soil Compaction ReportSC-24-051 · delivered
View🧾
Invoice INV-2047$4,280 · due in 30 days
Pay🧾
Invoice INV-2039$2,150 · paid
Paid ✓🧾
Invoice INV-2031$3,900 · paid
Paid ✓Sound familiar?
Is your whole operation scattered across a dozen tabs and half a dozen different apps?
The schedule's in a spreadsheet. The qualified-inspector list is in one person's head. Reports are in email, billing's in another spreadsheet that never matches. Here's the pile you're managing today:
▦ Excel
schedule_v7_FINAL.xlsx
…which tab is today?
Sticky note
Who's certified for the masonry job? Ask Dave — he's out sick 🤒
💬 Group text
u free today?
who's CWI??
running late — cover for me
Field notebook
Truck 4241 · slump 5"
air 6% · 4 cyl cast
grid A–C, level 3
air 6% · 4 cyl cast
grid A–C, level 3
✉ Email
Re: Re: Field report
Whiteboard
MON — Steel @ Hudson → ??
Concrete @ Atlantic → Mike?
Concrete @ Atlantic → Mike?
And you're paying for all of it.
⏱ Time tracking
📝 Report software
🧾 Invoicing & finance
👥 CRM
🗓 Scheduling
🗂 Doc storage
Six subscriptions. Six logins. Six monthly bills — and they still don't talk to each other.
Inspections Manager replaces the whole pile — every tool and every one of those subscriptions — with one platform, one login, and one bill.
Inside the workspace
See it run.
How it works
Request to invoice, in one flow.
01 · REQUEST
Contractor places the order in the app
No more email chains or phone tag — contractors and clients order right in the app, with a project number and secure code, never seeing billing data.
02 · DISPATCH
Office assigns & schedules
The right certified inspector lands on the daily schedule, notified with the site details — your logic intact.
03 · DELIVER
Report & invoice
Reports get reviewed and released; billing clients see only the invoices scoped to their account.
Access model
Separate access for the way your business actually works.
The people requesting inspections usually aren't the ones paying the invoices. Inspections Manager keeps those lanes separate instead of forcing everyone through one login.
02
Billing Client Access
For owners, clients, or accounting contacts who should see financial records only.
- Invoice list by assigned billing account
- PDF preview and payment status
- Dispute and export request workflow
03
Office / Inspector Workspace
For dispatch, administration, inspectors, PM review, reports, and daily operations.
- Daily Schedule remains familiar
- Admin, proposals, contracts, invoices, SSO, and evidence controls
- Mobile-friendly inspector and client-facing workflows
RequestContractor submits inspection details without seeing billing data.
DispatchOffice assigns the right inspector and keeps schedule logic intact.
ReviewReports and PDFs can be previewed, downloaded, marked up, and approved.
InvoiceBilling clients see only the financial records assigned to their account.
Platform
One platform for every inspection and testing firm.
Inspections Manager runs as a multi-tenant platform. Each company operates from its own branded subdomain with the modules it needs — all on one hardened foundation.
TENANTS
Tenant workspaces
Each company runs from a dedicated subdomain such as company123.inspectionsmanager.com, sharing the same hardened foundation. Company branding, tenant-scoped data, and database isolation through company-aware policies.
MODULES
Modules and plans
Start simple, then add modules as you grow — billing, forms, exports, SSO, and security — instead of building a separate app from scratch. Starter, Pro, and Enterprise defaults.
CONFIG
Editable operations
Admins manage inspection types, order options, time windows, and portal questions — nothing hardcoded per company. Configurable order forms, tenant-specific catalogs, and qualification rules.
What you're replacing
Five tools and one person's memory — side by side.
Excel, the dispatcher's memory, PDFs over email, a separate invoicing tool. Each covers one slice of the job. Here's what each can actually do — and where only Inspections Manager holds up.
▚ TODAY
Whiteboard: Steel @ Hudson Yards → ??
Concrete @ Atlantic → Mike?
Concrete @ Atlantic → Mike?
📊 schedule_v7_FINAL.xlsx — which tab is today?
“u free today?” · “who's CWI??” · “cover for me”
Cert copies → in the binder 🗄️
Invoice later in a separate tool
🧠 …the rest is in Dave's head
→
✦ WITH INSPECTIONS MANAGER
IM One system, one login model
✓ Live daily schedule the whole team shares
✓ Qualified match by certification + distance
✓ Reports reviewed, marked up, and released
✓ Invoices tied to the same project records
✓ Orders placed in-app — no email or phone tag
✓ Contractor & client portals
✓ Runs without one person's memory
| Capability | Excel / spreadsheet |
Dispatcher's memory |
Paper / PDF |
Separate invoicing |
Inspections Manager |
|---|---|---|---|---|---|
| Live daily scheduling | Partial | ✓ | — | — | ✓ |
| Match inspectors by certification | — | ✓ | — | — | ✓ |
| Nearest inspector by distance | — | Partial | — | — | ✓ |
| Report review & markup | — | — | Partial | — | ✓ |
| Invoices tied to the project | — | — | — | Partial | ✓ |
| Contractor & client portals | — | — | — | — | ✓ |
| Runs without one person's memory | ✓ | ✕ | ✓ | ✓ | ✓ |
!
Look at the amber column. "The dispatcher's memory" is the only thing besides Inspections Manager that knows who's qualified and who's nearby — right up until they take a day off (that last row). Inspections Manager keeps it in the system, so the work never stops with one person.
Today it's one app to see where your inspectors are, another for report templates, another to track invoices, another for certifications, and another just to mark up PDFs — each a separate bill. Inspections Manager is all of it, in one place.
Security & access
Enterprise-grade security and access, built in.
Give every role the right level of access, backed by the security controls enterprise buyers expect.
SSO
Company SSO
Route users to your company's SAML identity provider automatically, based on their email domain.
- Domain-based SSO discovery
- Role mapping after authentication
- Emergency non-SSO admin fallback
RBAC
Role-Based Workspaces
Every person lands in the workspace built for their job — dispatcher, admin, inspector, contractor, or billing client.
- Inspector users land in field assignments
- Office users land in operations
- Billing users stay scoped to finance
LOG
Audit & compliance
Every sensitive action is logged and reviewable — from access changes to data exports — so your team and your clients can trust the record.
- Full audit logging and access reviews
- Controlled data export and retention
- SSO, edge security headers, and backups
Book a demo
See it on your projects.
Tell us about your firm — we'll set up a walkthrough and, if it's a fit, get you live on your own data. No stitching five tools together.